Location: Addis Ababa, ET
Last Date: October 21, 2010
Email: 301954.ccf.1216@openhireresumes.com
Reports To: Regional Director
Posting Closes: October 12, 2010
Location: Addis Ababa or Nairobi (TBD)
SUMMARY
Oversees and administers priority grants and contracts in the assigned region in close coordination with the Grants Compliance staff at the International Office, strengthens National Office (NO) capacity (staff, systems, tools) for successful implementation and close out of grant funded projects to include effective administration of grant agreements, monitoring progress in the Results Frameworks , and compliance with organization policy and procedures and donor rules and regulations governing grants delivery. The position liases closely with the Regional Finance Manager, the Regional Program Manager, and the regional Grants Coordinator as well as functions as a member of the Global Grants Team. While the major focus of the position will be on large acquisitions (more than $2 milluion) from the US Government and Foundations, it also covers other priority grants.
DUTIES/RESPONSIBILITIES
Responsible for monitoring work plans to ensure milestone attainment, of donor reports to ensure quality, timely submission and compliance of donor reporting requirements, and assist NO staff to monitor of sub-recipient/grantee performance.
Represent organization to donors and assist in the preparation of grant administration documents, including requirements checklists, templates, and tools.
Responsible for grant fiscal operations oversight to include review of proper budgeting of grants, monthly monitoring of expenses against budgets and providing guidance for remedial actions, ensuring compliance with the financial reporting to donors, monitoring foreign exchange gains/losses and prompt reporting of their impact to management, develop plans and requests for costs and no-cost extensions, and administering contractual matches and cost sharing provisions/obligations.
Responsible for compliance with internal ChildFund policy and to donor rules and regulations, assisting NOs to comply with grants requirements checklists, use them to conduct regular reviews of compliance to rules and regulations and to implement in collaboration with project management effective solutions and responses to findings.
Partnership and coordination with International Office (IO) Grants Compliance/Management Specialists to develop and execute mechanisms to ensure strong compliance culture and capacity in the Regional and National Offices that cover all the steps from grant negotiations, implementation, and close out.
Responsible for deployment and support of grant management software application to all NOs in the Region.
In close coordination with IO Grants Compliance/Management Specialists and Regional Finance Managers, prepare forecasts, projections, revenue and expense trends and cost analysis for grants and make timely recommendations to address weaknesses/issues to project and senior National and Regional line management.
Prepare and present summary reports needed/required by line management. Develop and oversee a regional master tracking system for reporting requirements and put in place a mechanism to ensure quality and compliance of narrative and financial reports. Maintain strong communication and consultation with line management and IO Grants Compliance/Management Specialists to address anomalies with expenses or revenues
Provide feedback to proposal development teams on ChildFund’s capability of meeting the terms and conditions of proposed donor agreements, provide input on past grants performance and review of a donor’s certifications and assurance when needed. May review application budgets prior to submission and on occasion will assist application development teams prepare cost proposals.
Provide on the job training, coaching and mentoring for project managers, program directors, and National Directors on rules and regulations of key donors/partners and to promote a strong project management and compliance culture.
Supervises assigned staff
Represents ChildFund with donors and partners as needed and support the negotiations and development of teaming up agreements
QUALIFICATIONS/EXPERIENCE
5 – 7 years experience managing /overseeing the full grant lifecycle of a USG funded grant, cooperative agreement or contract.
Prior experience working with USAID, EU, Irish Aid, BMZ, AusAid or other major donors preferred
Senior management level leadership experience with a recognized International NGO.
Strong analytical and forecasting skills
Strong communication, planning, partnership and organizational skills
Demonstrated experience in training, coaching and/or mentoring project staff in the basics of grant management.
Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)
Ability to work under pressure, with minimum supervision, within a matrix management structure, and with strict deadlines.
Fluency in English required, proficiency in French or Portuguese preferred
Familiarity with the operating contexts in 1-2 ChildFund Regions (Africa, Americas, Asia) preferred
Training/Experience in change management
Required travel of 30 – 40% in developing nations
EDUCATION/CERTIFICATIONS
Bachelor’s degree in International Development or a field related to the organization’s core program, Finance, Business or equivalent relevant work experience.
Please apply online at:
http://childfund-hr.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=301954&company_id=15818&jobboardid=1216
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